Career Opportunities

Job Description

Overview:

Are you looking for an opportunity to make a real impact? Our firm is one of the fastest-growing real estate firms in California, and we are seeking a highly motivated Marketing Manager to oversee our marketing efforts. As the Marketing Manager, you will be responsible for developing, implementing, and executing effective marketing strategies that will help us reach our goals. You will have the chance to work with a team of experienced professionals and use your creativity to create innovative campaigns that will drive results. Join us today.

FLSA:

• Marketing Manager is an exempt position.
• Salary range: $80k-$90k

Job Description

Overview:

Highly committed Controller with 10 plus years of financial experience and a minimum of 4 years as a Controller which includes working with a professional service industry with at least 10 million in annual revenue incorporating accounting and finance. Seeking a position as Controller, where experience will be used and further enhanced. Analytical accountant with broad experience in accounting and management. Hands-on manager with expertise in accounting systems development and financial reporting. Application information is located at the bottom of this post.

FLSA:

• The Controller is an exempt position.
• Salary range: $125k-$145k

Reporting Relationship:

The Controller reports to the Chief Financial Officer (which is currently filled by the Owner).

Authority:

The Controller manages all financial functions of the Firm in accordance with the Firm’s policies and procedures and obtains approval from the Owner/Administrator when decisions are not covered by the policies and procedures or this job description.

The Controller has the authority to make payments and purchases when pre-approved by the Owner or within the threshold amounts in the firm’s policies and procedures.

The Controller has the authority to oversee and manage the daily operations of the employees, contractors, and vendors working in the finance/accounting department. The Controller does not have the authority to hire, fire, or spend resources without the Owner’s permission, although this position’s recommendations carry great weight with respect to these matters and other matters of significance.

The Controller has the authority to stop transactions that do not comply with the firm’s operating policies and procedures. Furthermore, the Controller has the authority to stop revenue transactions that do not conform to the firm’s pricing and invoicing policies.

The Controller does not have the authority to practice law, give legal advice, or set strategy on a per-case/per-client basis.

Authority:

Job Description

One of California’s fastest-growing Real Estate Litigation law firms is seeking a Senior Litigation Associate Attorney to join our amazing team.

Overview:

The mission of the firm is to ensure our clients leave us in a better position than they were when they arrived. The primary responsibility of a Senior Associate in our Firm is to oversee case assessments for new cases under the Managing Attorney’s direction and work with Associates and Junior Associate Attorneys to help move cases along to ensure our client’s goals are met in a timely and cost-effective manner.

Reporting Relationship:

The Senior Associate reports to the Managing Attorney of the Firm.

Authority:

 The Senior Associate works under the general direction of the Managing Attorney and, once proven, will have increased discretion concerning control of cases assigned to them. As it relates to Associate Attorneys, paralegals, and the Legal Secretary, the Senior Associate will work in collaboration to help achieve our client’s goals. The Senior Associate’s role is to work with the legal team on a day-to-day basis to help achieve our clients’ goals.

Responsibilities:

Responsible for legal services including legal research; drafting motions, pleadings, orders, judgments, and status updates; and overseeing and analyzing discovery. The Senior Associate may delegate to Associate Attorneys and Paralegals to accomplish these tasks but remains responsible for ensuring the timely and professional completion of the work.

Work with Managing Attorney and Legal team to develop legal strategies and advise clients regarding what is in their best legal interests, serving as direct contact between the Firm and the client.

Represent clients at mediation, in deposition, and in court for motions, trials, and other types of hearings throughout California.

Assist with marketing (i.e., alerting management when an opportunity exists to capture feedback (Positive and negative), testimonials, and reviews). Networking by attending functions, writing articles, supporting the firm’s social media strategy and online presence including Avvo, LinkedIn, etc.… and speaking engagements.

Job Type: Full-time

Salary: $175k-$200k per year

Matrix of Tasks

Daily:

• Coordinate with legal team to identify tasks that need to be accomplished
• Review daily reminders and deadlines
• Attend daily legal team meetings
• Triage and prioritize responses to emails
• Enter billable time
• Ensure daily billables are met
• Oversees Associates and Junior Associates

Weekly:

• Check in with the Managing Attorney to discuss/review KPI’s

Monthly:

• Conduct case review meetings

Ready to Apply?  If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter

Job Description

Overview:

Are you a rock star paralegal with civil litigation experience? Do you want to work for one of the fastest growing firms in Oakland? Our Oakland based law firm is small enough that everyone is a critical part of the team, yet big enough to offer the security and benefits you want. Work where you know the managing partner and have daily interaction with the clients we serve.

You must have real property law experience (minimum 2 years). To be a key player on a team, you must be punctual, computer literate, and have a great attitude. Candidates must have first-rate interpersonal skills and be comfortable on the phone with clients and effective at developing rapport with prospective clients.

Responsibilities

• Organizing files
• Preparing case-files for hearings and trials
• Scheduling events on the Firm’s master calendar
• Drafting letters and simple court documents
• Conducting research about laws and judicial decisions
• Helping attorneys prepare cases for hearings
• Assisting lawyers in the courtroom
• Communicating with clients providing updates and gathering information
• Preparing discovery and responses to discovery demands

Job Type: Full-time

Salary: $75k-$85k per year

Candidates should have completed a course of study offered by a college or university especially for Paralegals, and possess a certification as a trained Paralegal.

Ready to Apply?  If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.

Job Description

Overview:

Have you been a legal secretary 3+ years and are ready for a change in 2023?Do you live in the Bay Area and wish you could find a job with a shorter commute, so you can spend your non‐work hours enjoying your life? Do you want to work for one of the fastest growing firms in Oakland?  Are you ready for a litigation law firm that wants to challenge you to grow, learn new skills and be productive so the day flies by?

If so, send us your resume and a cover letter illustrating your exceptional secretarial skills and knowledge of daily tasks in a civil litigation firm. (Hint: help us understand why you are the person we should interview!)

Responsibilities

• Draft, transcribe, proofread, format, and finalize legal documents, letters, summons, court papers, etc.
• File and serve pleadings, discovery and other legal documents in a variety of state and federal courts according to state and federal local rules.
• Assist attorneys by reading, researching, reviewing, verifying and routing correspondence, reports and legal documents; schedule client meetings, court reporters, expert witnesses, etc.
• Maintain attorneys’ calendars by planning and scheduling depositions, client interviews, teleconferences; schedule and docket court appearances, discovery, case management, and trial dates, etc.

Job Type: Full-time

Salary: $65k-$75k per year

This is a mid-level, full-time position. Candidates must have:

• Three-five years of current legal, secretarial experience
• Some litigation experience
• Advanced knowledge of and experience with MS Word and Outlook
• Exceptional writing, proofreading, technology, and administrative skills are required
• A four-year degree is preferred

Understanding or prior experience with real property law a plus but not required.

We offer a competitive salary and are located right outside the Downtown Oakland BART Station!

Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.

Job Description

Overview:

Mid-sized and growing Real Estate and Foreclosure law firm, office administrator with a minimum of three years of office management and/or related administrative experience. This position will be a member of the firm’s Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firm’s East Bay Office. Responsibilities include resource allocation, training, and development, workflow management, performance evaluation and management, coaching, counseling, and administration of the firm’s policies and procedures for secretaries, paralegals, and non-department support staff.

FLSA:

• The Office Manager is an exempt position.
• Salary range: $75k-$85k

Reporting Relationship:

The Office Manager reports to the HR Manager and the Chief of Engagement.

Authority:

Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities. Manages the daily operations of information systems. Manages equipment, office services, and facilities. Manages schedules and appointments including trial dates and hearings, meetings and travel.

Responsibilities:

• Directly supervise and manage staff in assigned offices
• Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
• Maintain assigned offices, including overseeing the ordering and stocking of offices supplies, as well as the ordering and repair of office equipment
• Manage facilities, including office facilities and safety, coordinating with building management and vendors, as needed
• Manage day-to-day safety programs for assigned offices, including COVID-19 safety measures
• Participate in the hiring and training of employees in assigned offices, as well as disciplinary and/or termination decisions
• Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
• Prepare and deliver annual reviews and provide input on any salary increase and/or bonus recommendations
• Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and, builds effective teams
• Coordinate local office activities, including annual holiday parties and other firm-sponsored activities
• May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
• May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; employee on-boarding activities; providing support for annual open enrollment activities
• Ability to travel, with regularity, to offices within assigned region
• Other duties as assigned

Ready to Apply?  If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.

Job Description

Overview:

The mission of the firm is to ensure our clients leave us in a better position than they were when they arrived.  The primary responsibility of an Associate in our Firm is to oversee case assessments for new cases under the owner’s direction and help move cases along to ensure our client’s goals are met in a timely and cost-effective manner.

To achieve those goals, the associate will work under the supervision of the Senior Associate (if applicable) or firm owner.

Reporting Relationship:

The Associate reports to the Owner of the Firm until such time there is a Senior Associate onboard.

Authority:

The Associate works under the general direction of the Owner and once proven will have increased discretion concerning control of cases assigned to him. As it relates to contract attorneys, paralegals, and the Legal Secretary, the Associate will work in collaboration to help achieve our client’s goals.  The associate’s role is to work with the legal team on a day-to-day basis to help achieve our clients’ goals.

Responsibilities:

• Responsible for legal services including legal research; drafting motions, pleadings, orders, judgments, and status updates; and overseeing and analyzing discovery. The Associate may delegate to contract attorneys and Paralegals to accomplish these tasks but remains responsible for ensuring the timely and professional completion of the work.
• Work with Owner (and/or Sr. Associate) to develop legal strategies and advise clients regarding what is in their best legal interests, serving as direct contact between the Firm and the client.
• Represent clients at mediation, in deposition, and court for motions, trials, and other types of hearings throughout California.
• Assist with marketing (i.e., alerting management when an opportunity exists to capture feedback (Positive and negative), testimonials, and reviews). Networking by attending functions, writing articles, supporting the firm’s social media strategy and online presence including Avvo, LinkedIn, etc.… and speaking engagements.

Job Type: Full-time

Salary: $120k-$135k per year

Matrix of Tasks

Daily:

• Coordinate with legal team to identify tasks that need to be accomplished
• Review daily reminders and deadlines
• Attend daily legal team meetings
• Triage and prioritize responses to emails
• Enter billable time
• Ensure daily billables are met

Weekly:

• Check in with the billing manager to ensure billables are being met
• Check in with the owner to discuss/review KPIs
• Meet with the legal team to go over the six-week calendar for tasks and deadlines

Monthly:

• Conduct case review meetings
• Identify five clients that the firm should reach out to get and give feedback

Ready to Apply?  If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.

Job Description

Overview:

Small Civil Litigation Firm Seeking Experienced Paralegal

Are you a rock star paralegal with civil litigation experience? Do you want to work for one of the fastest-growing firms in Oakland?

If so, please forward your resume and cover letter and tell us why you are the rock star we need.

Our firm is small enough that everyone is a critical part of the team, yet big enough to offer the security and benefits you want. Work where you know the managing partner and have daily interaction with the clients we serve.

You must have real property law experience. To be a key player on our team, you must be punctual, computer literate, and have a great attitude.

Candidates must have first-rate interpersonal skills and be comfortable on the phone with clients and be effective at developing rapport with prospective clients.

Responsibilities include:

• Organizing files
• Prepare case file for hearings and trials
• Scheduling events on the Firm’s master calendar
• Drafting letters and simple court documents
• Conducting research about laws and judicial decisions
• Helping attorneys prepare cases for hearings
• Assisting lawyers in the courtroom
• Communicating with clients providing updates and gathering information
• Preparing discovery and responses to discovery demands

Candidates should have completed a course of study offered by a college or university especially for Paralegals and possess a certification as a trained Paralegal.

This position is a more than a job – it’s a career – if you are the right candidate. Salary is commensurate with skill and experience and is negotiable. A generous benefits package is offered.

Job Type: Full-time

Salary: $75k-$85k per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

Ready to Apply?  If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.