Career Opportunities
Our Career Opportunities
We are a fast-growing Real Estate and Foreclosure Law firm located in Oakland, California. We believe in fighting to protect our clients American Dream of Homeownership by stopping foreclosure due to predatory lending and unscrupulous acts by banks.
We are looking for a Senior Associate Attorney, Associate Attorney, Senior Paralegal, Paralegal, Legal Secretary, Controller, Office Manager, and a Marketing Manager to join our amazing team. You can read more about each position below.
Marketing Manager
Job Description
Overview:
Are you looking for an opportunity to make a real impact? Our firm is one of the fastest-growing real estate firms in California, and we are seeking a highly motivated Marketing Manager to oversee our marketing efforts. As the Marketing Manager, you will be responsible for developing, implementing, and executing effective marketing strategies that will help us reach our goals. You will have the chance to work with a team of experienced professionals and use your creativity to create innovative campaigns that will drive results. Join us today.
FLSA:
- Marketing Manager is an exempt position.
- Salary range: $80k-$90k
- Overseeing Internet marketing, including SEO efforts, Google AdWords, and blog content
- Managing social media activities
- Leading public relations efforts, including press releases and organizing press engagements
- Collaborating with HR to identify and create an employee branding strategy and deployment plan
- Managing outside vendor relationships
- Overseeing advertising initiatives, including print, outdoor, and direct response
- Managing and coordinating event planning for firm-wide events
- Researching and identifying additional marketing opportunities
- At least five years of marketing experience (services-related industry a plus)
- Extensive knowledge of marketing strategies, channels, and branding
- Previous team leadership experience
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Controller
Job Description
Overview:
Highly committed Controller with 10 plus years of financial experience and a minimum of 4 years as a Controller which includes working with a professional service industry with at least 10 million in annual revenue incorporating accounting and finance. Seeking a position as Controller, where experience will be used and further enhanced. Analytical accountant with broad experience in accounting and management. Hands-on manager with expertise in accounting systems development and financial reporting. Application information is located at the bottom of this post.
FLSA:
- The Controller is an exempt position.
- Salary range: $125k-$145k
Reporting Relationship:
The Controller reports to the Chief Financial Officer (which is currently filled by the Owner).
Authority:
The Controller manages all financial functions of the Firm in accordance with the Firm’s policies and procedures and obtains approval from the Owner/Administrator when decisions are not covered by the policies and procedures or this job description.
The Controller has the authority to make payments and purchases when pre-approved by the Owner or within the threshold amounts in the firm’s policies and procedures.
The Controller has the authority to oversee and manage the daily operations of the employees, contractors, and vendors working in the finance/accounting department. The Controller does not have the authority to hire, fire, or spend resources without the Owner’s permission, although this position’s recommendations carry great weight with respect to these matters and other matters of significance.
The Controller has the authority to stop transactions that do not comply with the firm’s operating policies and procedures. Furthermore, the Controller has the authority to stop revenue transactions that do not conform to the firm’s pricing and invoicing policies.
The Controller does not have the authority to practice law, give legal advice, or set strategy on a per-case/per-client basis.
Authority:
1. Supervises the Bookkeeper, Billing Specialist, and any vendors providing financial services, including participating in hiring/firing and giving performance reviews. Until the positions are filled, the Controller is responsible for performing the functions of these positions. (Currently: also, Bookkeeper)
2. Oversees and executes financial systems: billing, trust account management, accounts receivables, collections, bookkeeping, expense management, accounts payables, payroll, audits, and taxes.
3. Coordinate with the Owner and Senior Management Team on Business Plan and adjustments to the Budget. Implements and ensures adherence to the Firm’s annual forward-looking budget.
4. Risk Management and Financial Controls.
- Assists with planning and implementing changes in the accounting system.
- Provide suggestions for the Owner for further financial controls to streamline and protect the integrity of the financials of the law firm.
- Identify and propose solutions to perceived risks
5. If performing the Bookkeeper function
- Creates and reviews with the Administrator/CFO financial statements and key financial reports prepares budgets, and advises the CFO and Owner regarding problems and proposed solutions. See PSP on Bookkeeping.
- Daily monitoring of Bank Account balance, Credit Card Accounts, and IOLTA accounts.
- Daily monitoring of cash payments received and billing assistance.
- Manages Accounts Payable to include receipt of vendor/subcontractor invoices, verify/review for approval, process payment, and record in accounting software.
- Monthly Account Reconciliations including Trust accounts, accounts receivable, and all bank accounts.
- Compare and reconcile month-end payments in Time Matters with Infusionsoft.
- Update HTM Portal with financial data weekly & monthly.
- Tracks, measures, and reports on Accounts Receivables and timeliness of payments. Advises Administrator/CFO of clients who have not paid and have A/R older than one billing cycle. Directs the Billing Specialist to initiate the first & second phases of A/R collections calls and performs the third phase of calls (leading to case closure and collections) by Firm policies and procedures. See PSP on Tracking and Collecting Accounts Receivable and Client Non-payment.
- Works with clients to address questions and concerns related to billing and payment and provides customer service to resolve issues and save relationships.
- Works with the client, Merchant Service Provider, and credit card company to resolve disputes and requests for “charge back” or refund. Issues refunds with the express approval of the Owner.
- Administers bi-weekly payroll (verifying work hours, leave time, overtime) and benefits.
- Collects records of expenses of costs advanced to clients and updates the case management system and accounting system accordingly.
6. Supervises Billing Specialist to monitor and manage this position (person and outputs)
- Timely preparation and delivery of invoices.
- Clients’ adherence with terms of payment plans.
- Communications with clients regarding past due balances.
- Acceptance of payments or negotiations of installment plans by Firm policies and procedures.
- The approval from the Controller/Administrator/Owner before committing the Firm to a non-standard agreement.
7. Preparers Annual Financial Statements and Reports for CPA to prepare Corporate Income Tax Returns. Prepares Annual ‐Misc Tax Forms for Subcontractors. Prepares all other tax reports required by the state and/or federal governments
8. Ensures Annual License (State/County/City) renewal.
9. Provides first-level review, data gathering, and analysis as needed for strategic and operational planning and review activities as needed.
- Ten or more years of professional accounting experience.
- Strong understanding of banking processes and financial data analysis.
- Working knowledge of national and local tax regulations and compliance reporting.
- Experience in managing payroll, with focus on streamlining accounting processes.
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Senior Associate Attorney
Job Description
One of California’s fastest-growing Real Estate Litigation law firms is seeking a Senior Litigation Associate Attorney to join our amazing team.
Overview:
The mission of the firm is to ensure our clients leave us in a better position than they were when they arrived. The primary responsibility of a Senior Associate in our Firm is to oversee case assessments for new cases under the Managing Attorney’s direction and work with Associates and Junior Associate Attorneys to help move cases along to ensure our client’s goals are met in a timely and cost-effective manner.
Reporting Relationship:
The Senior Associate reports to the Managing Attorney of the Firm.
Authority:
The Senior Associate works under the general direction of the Managing Attorney and, once proven, will have increased discretion concerning control of cases assigned to them. As it relates to Associate Attorneys, paralegals, and the Legal Secretary, the Senior Associate will work in collaboration to help achieve our client’s goals. The Senior Associate’s role is to work with the legal team on a day-to-day basis to help achieve our clients’ goals.
Responsibilities:
Responsible for legal services including legal research; drafting motions, pleadings, orders, judgments, and status updates; and overseeing and analyzing discovery. The Senior Associate may delegate to Associate Attorneys and Paralegals to accomplish these tasks but remains responsible for ensuring the timely and professional completion of the work.
Work with Managing Attorney and Legal team to develop legal strategies and advise clients regarding what is in their best legal interests, serving as direct contact between the Firm and the client.
Represent clients at mediation, in deposition, and in court for motions, trials, and other types of hearings throughout California.
Assist with marketing (i.e., alerting management when an opportunity exists to capture feedback (Positive and negative), testimonials, and reviews). Networking by attending functions, writing articles, supporting the firm’s social media strategy and online presence including Avvo, LinkedIn, etc.… and speaking engagements.
Job Type: Full-time
Salary: $175k-$200k per year
Matrix of Tasks
Daily:
- Coordinate with legal team to identify tasks that need to be accomplished
- Review daily reminders and deadlines
- Attend daily legal team meetings
- Triage and prioritize responses to emails
- Enter billable time
- Ensure daily billables are met
- Oversees Associates and Junior Associates
Weekly:
- Check in with the Managing Attorney to discuss/review KPI’s
Monthly:
- Conduct case review meetings
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter
Paralegal
Job Description
Overview:
Are you a rock star paralegal with civil litigation experience? Do you want to work for one of the fastest growing firms in Oakland? Our Oakland based law firm is small enough that everyone is a critical part of the team, yet big enough to offer the security and benefits you want. Work where you know the managing partner and have daily interaction with the clients we serve.
You must have real property law experience (minimum 2 years). To be a key player on a team, you must be punctual, computer literate, and have a great attitude. Candidates must have first-rate interpersonal skills and be comfortable on the phone with clients and effective at developing rapport with prospective clients.
Responsibilities
- Organizing files
- Preparing case-files for hearings and trials
- Scheduling events on the Firm’s master calendar
- Drafting letters and simple court documents
- Conducting research about laws and judicial decisions
- Helping attorneys prepare cases for hearings
- Assisting lawyers in the courtroom
- Communicating with clients providing updates and gathering information
- Preparing discovery and responses to discovery demands
Job Type: Full-time
Salary: $75k-$85k per year
Candidates should have completed a course of study offered by a college or university especially for Paralegals, and possess a certification as a trained Paralegal.
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Legal Secretary
Job Description
Overview:
Have you been a legal secretary 3+ years and are ready for a change in 2023?Do you live in the Bay Area and wish you could find a job with a shorter commute, so you can spend your non‐work hours enjoying your life? Do you want to work for one of the fastest growing firms in Oakland? Are you ready for a litigation law firm that wants to challenge you to grow, learn new skills and be productive so the day flies by?
If so, send us your resume and a cover letter illustrating your exceptional secretarial skills and knowledge of daily tasks in a civil litigation firm. (Hint: help us understand why you are the person we should interview!)
Responsibilities
- Draft, transcribe, proofread, format, and finalize legal documents, letters, summons, court papers, etc.
- File and serve pleadings, discovery and other legal documents in a variety of state and federal courts according to state and federal local rules.
- Assist attorneys by reading, researching, reviewing, verifying and routing correspondence, reports and legal documents; schedule client meetings, court reporters, expert witnesses, etc.
- Maintain attorneys’ calendars by planning and scheduling depositions, client interviews, teleconferences; schedule and docket court appearances, discovery, case management, and trial dates, etc.
Job Type: Full-time
Salary: $65k-$75k per year
This is a mid-level, full-time position. Candidates must have:
- Three-five years of current legal, secretarial experience
- Some litigation experience
- Advanced knowledge of and experience with MS Word and Outlook
- Exceptional writing, proofreading, technology, and administrative skills are required
- A four-year degree is preferred
Understanding or prior experience with real property law a plus but not required.
We offer a competitive salary and are located right outside the Downtown Oakland BART Station!
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Office Manager
Job Description
Overview:
Mid-sized and growing Real Estate and Foreclosure law firm, office administrator with a minimum of three years of office management and/or related administrative experience. This position will be a member of the firm’s Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firm’s East Bay Office. Responsibilities include resource allocation, training, and development, workflow management, performance evaluation and management, coaching, counseling, and administration of the firm’s policies and procedures for secretaries, paralegals, and non-department support staff.
FLSA:
- The Office Manager is an exempt position.
- Salary range: $75k-$85k
Reporting Relationship:
The Office Manager reports to the HR Manager and the Chief of Engagement.
Authority:
Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities. Manages the daily operations of information systems. Manages equipment, office services, and facilities. Manages schedules and appointments including trial dates and hearings, meetings and travel.
Responsibilities:
- Directly supervise and manage staff in assigned offices
- Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
- Maintain assigned offices, including overseeing the ordering and stocking of offices supplies, as well as the ordering and repair of office equipment
- Manage facilities, including office facilities and safety, coordinating with building management and vendors, as needed
- Manage day-to-day safety programs for assigned offices, including COVID-19 safety measures
- Participate in the hiring and training of employees in assigned offices, as well as disciplinary and/or termination decisions
- Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
- Prepare and deliver annual reviews and provide input on any salary increase and/or bonus recommendations
- Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and, builds effective teams
- Coordinate local office activities, including annual holiday parties and other firm-sponsored activities
- May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
- May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; employee on-boarding activities; providing support for annual open enrollment activities
- Ability to travel, with regularity, to offices within assigned region
- Other duties as assigned
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Associate Attorney
Job Description
Overview:
The mission of the firm is to ensure our clients leave us in a better position than they were when they arrived. The primary responsibility of an Associate in our Firm is to oversee case assessments for new cases under the owner’s direction and help move cases along to ensure our client’s goals are met in a timely and cost-effective manner.
To achieve those goals, the associate will work under the supervision of the Senior Associate (if applicable) or firm owner.
Reporting Relationship:
The Associate reports to the Owner of the Firm until such time there is a Senior Associate onboard.
Authority:
The Associate works under the general direction of the Owner and once proven will have increased discretion concerning control of cases assigned to him. As it relates to contract attorneys, paralegals, and the Legal Secretary, the Associate will work in collaboration to help achieve our client’s goals. The associate’s role is to work with the legal team on a day-to-day basis to help achieve our clients’ goals.
Responsibilities:
- Responsible for legal services including legal research; drafting motions, pleadings, orders, judgments, and status updates; and overseeing and analyzing discovery. The Associate may delegate to contract attorneys and Paralegals to accomplish these tasks but remains responsible for ensuring the timely and professional completion of the work.
- Work with Owner (and/or Sr. Associate) to develop legal strategies and advise clients regarding what is in their best legal interests, serving as direct contact between the Firm and the client.
- Represent clients at mediation, in deposition, and court for motions, trials, and other types of hearings throughout California.
- Assist with marketing (i.e., alerting management when an opportunity exists to capture feedback (Positive and negative), testimonials, and reviews). Networking by attending functions, writing articles, supporting the firm’s social media strategy and online presence including Avvo, LinkedIn, etc.… and speaking engagements.
Job Type: Full-time
Salary: $120k-$135k per year
Matrix of Tasks
Daily:
- Coordinate with legal team to identify tasks that need to be accomplished
- Review daily reminders and deadlines
- Attend daily legal team meetings
- Triage and prioritize responses to emails
- Enter billable time
- Ensure daily billables are met
Weekly:
- Check in with the billing manager to ensure billables are being met
- Check in with the owner to discuss/review KPIs
- Meet with the legal team to go over the six-week calendar for tasks and deadlines
Monthly:
- Conduct case review meetings
- Identify five clients that the firm should reach out to get and give feedback
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.
Senior Paralegal
Job Description
Overview:
Small Civil Litigation Firm Seeking Experienced Paralegal
Are you a rock star paralegal with civil litigation experience? Do you want to work for one of the fastest-growing firms in Oakland?
If so, please forward your resume and cover letter and tell us why you are the rock star we need.
Our firm is small enough that everyone is a critical part of the team, yet big enough to offer the security and benefits you want. Work where you know the managing partner and have daily interaction with the clients we serve.
You must have real property law experience. To be a key player on our team, you must be punctual, computer literate, and have a great attitude.
Candidates must have first-rate interpersonal skills and be comfortable on the phone with clients and be effective at developing rapport with prospective clients.
Responsibilities include:
- Organizing files
- Prepare case file for hearings and trials
- Scheduling events on the Firm’s master calendar
- Drafting letters and simple court documents
- Conducting research about laws and judicial decisions
- Helping attorneys prepare cases for hearings
- Assisting lawyers in the courtroom
- Communicating with clients providing updates and gathering information
- Preparing discovery and responses to discovery demands
Candidates should have completed a course of study offered by a college or university especially for Paralegals and possess a certification as a trained Paralegal.
This position is a more than a job – it’s a career – if you are the right candidate. Salary is commensurate with skill and experience and is negotiable. A generous benefits package is offered.
Job Type: Full-time
Salary: $75k-$85k per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: One location
Ready to Apply? If this sounds like a good fit for you, please email Paloma@estavillolaw.com with your current resume and a cover letter.